Privacy Policy

We value your privacy and are committed to protecting the personal data you provide. This Privacy Policy explains how we collect, use, and safeguard your personal information in connection with your participation in the ISMND 2026 conference taking place in Hong Kong, 2026.
 

1. Information We Collect

When registering for the conference, we collect the following personal information:

  • Personal details: Title, first, middle, and last name, suffix, email address, password, membership status, position, organization/institution, job title, highest degree and year obtained.
  • Contact details: Address, city, state/province/region, ZIP/postal code, country, primary phone number, mobile phone number.
  • Event-related information: Dietary restrictions, required disability assistance per ADA guidelines, all abstract or invited speaker information.

 

2. Purpose of Data Collection

The personal information collected is used for the following purposes:

  • Event registration: To better manage your participation in the conference.
  • Communication: To send updates, announcements, and information related to the event.
  • Dietary preferences: To accommodate any dietary restrictions for event meals.
  • Abstract submissions: To manage your abstract submission (if applicable).

 

3. Data Sharing

Your data will be accessed by HKUST, who are supporting us in developing and maintaining the conference website. This access will be used solely for troubleshooting, maintenance, and managing event data. You find their privacy policy here. We will not share your personal data with other third parties outside of these purposes and never sell your personal data.

 

4. Data Retention

Your personal data will be stored on HKUST’s secure servers for up to 6 months after the event. After this period, data will be transferred to ISMND’s servers for record-keeping.

 

5. Data Security

We take your privacy and data security seriously. The personal data you provide will be protected by the security standards outlined by HKUST’s IT Department, which includes encryption and other industry-standard practices to ensure the safety of your information. You can view their full security standards here.

 

6. International Data Transfers

As we operate globally, your personal data may be transferred and stored in jurisdictions outside of your country of residence. By submitting your data, you consent to this transfer and storage under the conditions outlined in this Privacy Policy.

 

7. Your Rights

Under applicable data protection laws, you have the right to:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request corrections to any inaccurate data.
  • Deletion: Request the deletion of your personal data, subject to legal and operational limitations.
  • To exercise your rights, please contact us at info@ismnd.org

 

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. We will notify you of any significant changes and update the "Effective Date" at the top of this page.